Entries Configuration

The Entries Configuration section enables updating database fields for participant records. It functions similarly to listing files and consists of two parts: control and data. Records are automatically updated during participant downloads, CSV imports, and when the update-all command is executed.

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Sections Syntax

The syntax is similar to an RSM file with parameters.

• A [control] section states which fields to check and which fields to change based on conditions. It can contain one or more Select commands. There may also be control sections without data.
• A [data] section provides the values to check and use for changing fields. It is a list of parameters that replace placeholders in the control section. Data may live in an external file, referenced with .include.

[control]
SELECT              ...
[SELECT ...]
[SELECT ...]
SELECTED            ...

[data]
P1 P2 P3 ...
"P 1" "P 2" "P 3"
P1,P2,P3

Supported separators in [data] are space and comma. If the separator is a space and the data contains spaces, wrap the value in quotes.

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Controls Section Without Data

Use this pattern when all records matching the selection need to be updated with the same value.

* Update all records with results web page
[control]
Select              Bib
GT                  0
Selected            Results
Selected Message    %Results Link%

* Club name abbreviation
[control]
select              Club
contains            Vernon
Selected            Ver
Selected Message    V

Version note

Version 8.3.7.5 and earlier require a [data] none section after each control section without data:

[data]
none

Version 8.4.0 and later automatically detect when a section has no data. The [data] none part can be removed.

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Data Inputs

Data can be embedded directly in Entries.ini or loaded from a separate file using .include. For short data, keep it inline; for longer inputs (such as chip-to-bib mappings), use an include file.

Inline data example — set category based on race name:

[control]
Select              Race
EQ                  %1
Selected            Category
Selected Message    %2

[data]
H "Half Marathon"
R "Relay"

Include file example — set bibs from a chip-to-bib CSV:

* Set bibs based on chips
[control]
select              Chip
eq                  %1
selected            Bib
selected message    %2

[data]
.include            chiptobib.csv

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Full Example

The following is a complete Entries.ini example for a marathon event, demonstrating race settings, field mapping, custom variables, and multiple control sections:

* Race details
race name           City of Oaks
Date Format         mm/dd/yyyy
race date           11/02/2025

* Age Processing
date of birth field birthdate
age field           AGE

* Custom Variables
%race location%     Raleigh, NC
%race distance%     42 km
%long race name%    19th City of Oaks Marathon
%Print Date%        Sun, November 2, 2025
%Results Link%      https://results.raceroster.com/v3/events/b2gurjtx6ekkxazd

*** CONTROLS *** NO COMMANDS after this line

[control]
select              SEX
=                   %1
and
select              age
>=                  %2
and
select              age
<=                  %3
selected            div
selected message    %4

[data]
M 1  19  M0119
F 1  19  F0119
M 20 29  M2029
F 20 29  F2029
M 30 39  M3039
F 30 39  F3039
M 40 49  M4049
F 40 49  F4049
M 50 99  M5099
F 50 99  F5099

* Remove leading zeros from single-digit ages
[control]
Select              AGE
=                   %1
Selected            AGE
Selected Message    %2

[data]
00 0
01 1
02 2
03 3
04 4
05 5
06 6
07 7
08 8
09 9

* Update all records with results web page
[control]
Select              Bib
GT                  0
Selected            Results
Selected Message    %Results Link%